- Club Charter
- Gavel
- President’s Collar
- Bell
- Awards and Certificates
- Flags & Banners
- Audited Club Accounts
- Audited Trust Accounts
- Audited District / Global Grants Accounts
- Budget
- Income Expenditure Statement
- Bank Pass Book, Cheque Book, Pay-in Slips,Receipt Books, Vouchers, Ledgers (Club/ Trust/Grant Projects)
- Letter to bank for change of signatories
- TRF Payments / Acknowledgement Pending applications for Grant Membership Roster Status report on ongoing projects
- List of PHF / MPHF / Major Donors /Outstanding Members etc.
- Membership Roster
- Classification Roster
- Attendance Record
- Report of Annual Meeting
- Minute Books (Board Meeting/Club Assembly)
- Copies of Club Invoice sent to Rl
- Flags, Banners
- Audio/ Video Cassettes of Club’s Events / Activities
- DG Official Club Visit files
- Trust Deed
- Manuals of Procedure
- 80G Certificate
